Job role: Document Controller
Reports to: Office Manager with functional responsibility to Project Manager(s)
Broad description of role:
To establish and maintain all aspects of project office administration as a service to the whole site team for one or multiple construction projects.
Change and revision management of incoming and outgoing drawings and documentation.
To establish the site & office set up at the start of a project by liaising with the Project Manager, IT department & Procurement department.
To build good working relationships with all parties involved in the project ranging from internal departments to external Clients and Sub-Contractors.
To establish an internal document control process in line with the company standards and PDS, in order to ensure reliable and efficient management, control and distribution of documentation.
To keep this document control process up to date on a daily basis so the project manager is always aware of the latest progress on documentation and drawings.
To manage in and outgoing documentation and drawings by use of EDMS to ensure that communications is effective and the project team is aware of the latest information.
To set up, operate and maintain the electronic and hard copy filing systems and to communicate the systems efficiently and effectively to all project members.
To ensure all hardcopy folders and drawing racks are constantly up to date with latest revisions.
To liaise with engineers to make sure all RFI, Q&A, MS and TS schedules are constantly up to date.
To liaise with site supervisors to establish and maintain H&S registers.
To liaise with site supervisors to establish and maintain attendance registers of subcontractors by using their daily site diaries input to make sure hours are registered correctly.
To keep a register of Imtech staff attendance and submit on a weekly basis to Imtech head office.
To assist in an effective project completion by arranging storage for all electronic documentation for the purpose of archiving, issuing Record Drawings and issuing O&M manuals for customer aftercare.
To assist in maintaining the project meeting diary and manage meeting room bookings.
General Admin support
Project team support.
Essential Education Qualifications
English and Maths at a minimum level of GCSE grade B or equivalent Experience
Minimum of three years on a construction site or similar environment.
Familiar with a variety of EDMS (Electronic Document Management Systems)
MS Outlook, Word, Excel and PowerPoint to a minimum of Level 2
Computer Literacy and Keyboard skills to VQ Level 2
High level of personal organisation
Please contact us for more information
A fantastic negotiable package is available.
Please contact Ronnie Harris in confidence on 07825613814 for more information or apply online
Please note that we never send CV’s out without your prior consent.
Blueprint Recruitment Limited offers the services of an employment agency for permanent work and an employment business for temporary work.